From first enquiry to final invoice, PaintBoss keeps the job, the people and the real costs together in one practical place.
Stop rebuilding the same job in emails, notebooks, calendars, photo folders and accounting software. PaintBoss carries the useful information forward.
Explore 30 real PaintBoss views. Every feature now has its own screen, its own purpose and a picture that shows the part of the app being described.
Open PaintBoss and immediately see the work, alerts and decisions that need attention.
The dashboard pulls the important parts of the business together without making you open every menu first.
See new website enquiries in one clear list with the customer, scope, address and next action.
Website leads stay connected to the quote and job that follow, so the same details do not need to be entered again.
Bring likely painting enquiries out of Messenger and into a proper workflow.
PaintBoss keeps social enquiries separate from website leads while giving both the same route into quoting.
Review customer-listed painting work and create a quote from the same business workflow.
Marketplace jobs appear beside your other opportunities while remaining clearly identified as customer marketplace listings.
Start with the customer and job details, then build a clear quote without beginning from a blank page.
AI helps structure the quote, while the business keeps control of every description, quantity, rate and final total.
Review the customer-facing document and every line before creating or sending it.
The preview lets the owner catch missing work or unclear wording before the quote becomes a customer document.
See editable drafts, prepared quotes, sent quotes and outcomes in one place.
Accepted work can move into Jobs without losing the customer, scope, files or pricing history.
Scan new, assigned, scheduled, active and completed work without digging through folders.
The board keeps the operational state of every job visible and links directly to the live job record.
Keep the customer, schedule, progress, crew, safety and financial position together.
Everyone works from the same current job, while permissions decide which commercial details each person may see.
See the work across the month and understand where the team needs to be.
Scheduled dates remain linked to the job rather than becoming a separate calendar entry that can drift out of date.
Choose who is working on the job and keep job-specific instructions with the assignment.
Assigned people receive the job in their own PaintBoss view while private owner information stays protected.
Record each assigned person’s own job-specific check before they begin work.
This is the short job entry check. It is kept separate from the broader Toolbox Meeting workflow.
Run a structured safety and planning meeting with attendance and responses recorded.
Toolbox Meetings cover shared team discussion and controls, with a complete record that differs from an individual pre-safety check.
Keep progress notes and site information on the job where the office and crew can find them.
Field records build the history of what happened and feed the later job review without relying on memory.
Ask for approval when unexpected work is found and retain the decision with the job.
The approval trail shows what was requested, who received it and whether it became part of the agreed job value.
Bring labour, materials, travel and other expenses into one commercial review.
The owner can see the complete cost position without exposing internal figures to customers or unrelated workers.
See the quoted value, current job cost and gross margin at the top of the live job.
The job header turns the financial result into an everyday operational signal instead of an end-of-month surprise.
Review the customer invoice detail before it moves into the accounting workflow.
The invoice preview gives the business one last chance to check the work, extras and totals before sending.
Keep visual records sorted by stage and attached to the job that produced them.
Photos remain part of the job history and can support customer updates, completion records and approved marketing.
Keep customer details, account type and job history together in a searchable directory.
Customer records carry forward into quotes, jobs and communications so the business does not rebuild them each time.
Manage working details, rates, availability, compliance and access for the people you rely on.
Each person keeps an individual login and role, while the business controls what they can access inside its account.
Find available independent painters and review the skills and equipment they have listed.
Businesses can contact and engage a suitable subbie without turning the public marketplace into a worker directory.
Send agreed work between PaintBoss businesses and retain the commercial trail on both sides.
Acceptance creates a normal job for the receiving business while private rates, costs and margins remain inside that business.
Share day-to-day work updates in the same system the team already uses for jobs.
Chat reduces scattered operational messages while leaving formal job records and approvals in their proper places.
Keep personal priorities, reminders and site notes alongside the live operation.
The diary provides a simple private place for notes that do not belong on a customer or job record.
Track leftover paint by colour, brand, product, finish, size and location.
Useful leftovers become findable stock instead of anonymous tins spread around a workshop or van.
Track rollers, tape, brushes and other repeat-use supplies against minimum levels.
Consumables are kept separate from leftover paint so each type of stock can be managed in the way that suits it.
Request and track loan equipment without losing sight of where it needs to return.
The equipment loan record helps crews share specialist gear while keeping responsibility and timing clear.
Review revenue, labour, materials, travel, margin and job results across the business.
Reports build from the records already entered during the work, giving owners a clearer view without another spreadsheet.
Give business owners and their people guidance inside PaintBoss whenever they need it.
The manual is the first support step, backed by guided page explanations and additional PaintBoss support when needed.
Moves automatically. Hover, focus or open “Read more” to pause.
Guided read-aloud mode can read PaintBoss aloud while highlighting the exact area it is explaining. It introduces the menu, then guides you through each screen one section at a time—so learning the app does not depend on working through a long manual.
Hear what the main areas of PaintBoss are for the first time you use the guide.
The current section is highlighted and brought into view while PaintBoss reads its explanation aloud.
Use Next, Repeat and Stop whenever you need them. The setting belongs only to your account.
Tell us what needs painting once. Interested PaintBoss businesses can review the same listing, prepare their own quote and send it back for you to compare.
Share the scope, general location and useful photos. One clear brief gives every interested business the same starting point.
For independent painters who want good work without the pressure of constantly chasing customers or keeping a full pipeline moving.
Create one free profile with your region, skills, equipment, availability and compliance records. Painting businesses can bring you in when they need a hand. You stay in control and can work with several businesses unless you choose an exclusive arrangement.
Every plan includes the complete core PaintBoss workflow and the commission-free marketplace. Start with 30 days free, then pay monthly in New Zealand dollars.
For sole traders and small crews putting their whole job workflow in one place.
For established painting businesses managing multiple painters and a busy schedule.
For larger operations that need room for several teams, managers and higher job volume.
For organisations needing larger allowances, structured onboarding and priority support.
PaintBoss is developing secure bank feeds and approval-based payments with Akahu. Development and testing are free. Production access requires Akahu approval, and nothing will move money without the business owner's approval.
All prices are NZD and exclude GST. A card-backed 30-day free trial applies to new subscriptions. Stripe shows the exact plan price, GST and first billing date before you confirm. Banking provider pricing is indicative and will be confirmed before the feature is released.
Tell us what kind of painting business you run and what is taking too much time. We’ll reply from the PaintBoss team.
